Peco Foods Inc. seeks an Accounts Payable Clerk for our processing plant in Sebastopol, Mississippi.

Summary Description:

To process in a timely manner all general payables for PECO, Inc.

Essential Job Functions/Duties:

  1. Accounts Payable
    1. Bill preparation – preparing invoices for data entry; approval signatures, G/L accounts, payment dates.
    2. Data entry of accounts payable bills.
    3. Match vouchers from data entry.
    4. Check outstanding list at least once a week.
    5. Pull discrepancies, follow-up with buyers to resolve discrepancies.
    6. Mail and distribute checks.
    7. Accounts payable filing.
    8. Vendor calls.
    9. Research vouchers for inter-company employees dealing with payables.
    10. Process over the counter checks for all locations.
    11. Prepare and process any AJV entries to make corrections to voucher accounts.
    12. E.O.M export accrual.
  2. Vendor Master File
    1. Add new vendors to master file.
    2. Keep files updated – vendor maintenance-address changes-name changes, phone number changes, payment terms, etc.
  3. W-9’s – 1099’s
    1. Mail W-9’s
    2. Update vendor master file with Federal ID # of SS# from W-9.
    3. At the end of the year, review accounts payable files for 1099’s

Secondary Functions/Duties:

Vendor communication both by phone, fax and letter; backup for switchboard.


Knowledge and experience in accounts payable and excellent key board skills required, PC experience helpful.

Educational Requirements:

High school education

Physical/Mental Demands:

Lifting up to 20 pounds; sitting constantly, able to meet deadlines, deal occasionally with irate vendors.


Sebastopol, MS


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